Purchasing & Administrative Oversight

Responsibilities

The Purchasing Office is a service-oriented agency for the operating departments of Monroe County’s government.

It is the responsibility of the Purchasing Office to ensure that all procurement activities comply with policies, applicable laws, and regulations, and are conducted in a manner that supports the best interests of the county.

The department provides oversight of all contracts related to grant awards distributed or received by the county, including:

  • Direct county funding of nonprofits
  • Facilitation of HSAB meetings and funding of nonprofits
  • Facilitation of SAPAB meetings and application, implementation, and monitoring of FDLE funding

The department also provides grant administrative assistance to county departments and human service organizations and ensures a coordinated response to hurricane recovery grant assistance through FEMA and the state.

Bidding

Purchasing facilitates competitive bidding for bulk purchases through sealed-bid auctions, RFPs, and RFQs. It coordinates all associated bids and administers the county’s surplus sales and purchase card program to ensure we receive the best items at the best prices. 

Posted bids include specifications, submission information deadlines, and contact information. For a list of open opportunities, visit https://monroecounty-fl.bonfirehub.com. 

Vendor Registration 

Vendors interested in bidding on county projects can register online at https://monroecounty-fl.bonfirehub.com. Notifications are sent to registered vendors when bids are posted on the site. 

Mission Statement

The mission of the Purchasing Office is to provide quality purchasing and contracting support to all county departments in a timely, cost-effective, and professional manner.

As purchasing professionals:

  • We follow a strict code of ethics, avoiding the appearance of and preventing the opportunity for favoritism
  • We seek to maximize the purchasing power of public funds while promoting fair and open competition
  • We strive to create a work environment that demonstrates teamwork, respect, integrity, and honest communication